June - Board Meeting Minutes

DATE: June 7th, 2016

Attendees:
Steve Scheri (SS)
Scott Coleman (SC)
Tom Winnick (TW)
Jerry Laudina (GL)
Rich Green (RG)
Jay Rader (JR)
Darrin Girton (DG)
Kathleen McNulty (KM)
Pat Kurz (PK)
JP Lefebvre

Agenda:

1. Website
2. Documents
3. Coaches
4. Scheduling
5. Financial
6. A.O.B
7. Next Meeting

Minutes:

1. Website: Rich Green (RG) joins the meeting to discuss the build-out and enhancements to the Radnor Ice Hockey website. RG claims that he can have a site ready to go live within a week to register players. The website is offered through Pointstreak and offers the following benefits with very limited downside:

• Fees are attractive and can be easily passed on to users (2.89% total billing and 20 cents per transaction.
• Ties easily to financials
• Advertising can be a secondary revenue stream
• Database capabilities (esp. contact lists)
• Registration, payments and forms can all be done in one place

A discussion was held over the use of forms online. There are two options for forms – electronic and actual documents. The printed physical and consent to treat forms are still required by the high school. Decision was taken to offer printed and virtual forms. Jay Rader (JR) suggested that a fax machine can be used as well as the PO Box and online. Jerry Laudicina (GL) states that birth certificates are increasingly needed. Most club players have already provided their birth certs and are certified. GL says that teams in the Flyers Cup need to have all players certified.

Decisions: Board approves the website redesign and to offer both credit card and pay by check options. Further decides to offer printed and virtual forms.

Action Item: RG to develop website. JR will locate fax machine.

1. Documents

Steve Scheri (SS) passes out the Financial Assistance Form; RIHC Bi-Laws; and Code of Conduct for review and approval. SS edited these documents and will share with the board for review and approval. SS offers a brief review of each document and notes that the Bi-Laws were updated to include Families in Good Standing amongst other edits.

Decision: Bi-laws reviewed and approved as amended 7 June 2016; Financial Assistance Form reviewed and approved; Code of Conduct to be shared with the board electronically for review and approval.

Action Item: All to review and suggest edits to Code of Conduct by 10 June 2016 (Friday).

1. Coaches
   1. H.S. Boys – Bret (last name?); Jay von Coernig; John and Casey Pitts. Board approves of all coaches provided that they have the proper clearances and coaching certifications / age-specific modules through USA Hockey. The decision to pay Bret and Casey was approved. Darrin Girton (DG) states that the coaching schedule of Bret is unknown currently, but feels positive that Bret will be able to coach the team. Pat Kurz (PK) has doubts because he’s spoken with John Graves at Iceline about ice times and since Bret coaches a Junior B team, there may be conflicts. Darrin is asked to follow up.
   2. H.S. Girls –JR states Steve Burton (?) and Mike (last name?) are certified and will return next year. Board approves the coaches provided they have the proper clearances and coaching certifications and age-specific modules through USA Hockey. A question was posed as to whether they’d finished their age-specific modules. JR will follow up.
   3. Middle School – JP Lefebvre (JP) and Scott Coleman (SC) coached last year and will coach again in 16-17. SC needs to complete his coaching certification and age specific modules. JP will contact Tim Brown who has indicated a willingness to coach. SC will approach Matt Carr to help with the teams as well.
   4. Elementary School team was not discussed.
   5. Decisions: The board approves all coaches provided they have the appropriate clearances and certifications.
   6. Action Items: DG to follow up with HS Coach. JR to check on HS Girls coaches to ensure all certs and modules are completed. JP to follow up with Tim Brown; SC to follow up with Matt Carr on the MS side.
2. Scheduling:
   1. HS Girls schedule: JR states that games are compressed and make for a difficult schedule with the current start date of 11/20. PK states that the rules that the club have followed are the season does not start until fall sports have finished and after the LM game for the football team. Also stating that no games should start after 8p on school nights. There is some room for movement on the season start date for the HS Girls to the first week in November, but several board members opposed saying that this sets a precedent that can be used for scheduling the HS Boys games. JR will follow with ICSHL scheduler indicating that the school district approves starting early November, but no flexibility is given on the 8pm start time.
   2. Blackout Dates: MLK and President’s Day are blacked out. HS Boys season should start the Monday after the LM football game.
   3. Action Items: JR to follow up on schedule with ICSHL
3. Financial
   1. SC states the club is $6200 in the black minus the check sent to Iceline for deposit by PK. PK states that there were $690 in carry forwards from the rink from last season for the $1000 deposit was paid using the credits and the $310. There are three accounts in arrears that will be followed up by board members closest to the situation. The board fully intends to use the Family in Good Standing clause in the Bi-Laws to enforce payment.
   2. Action Items: Board members to follow up with accounts in arrears.
4. AOB
   1. General Membership Meeting: too soon to schedule now. Will consider end of August or first week of September.
   2. Yard Signs: JP approved by the board to put together proposal to purchase 100 yard signs; 2 sided; “Play Hockey; Boys & Girls K-12; RadnorIceHockey.com
   3. Spirit wear: RG and SS to approach Wayne Sporting Goods to be title sponsor of Radnor Ice Hockey webstore that would link automatically to the WSG store site.
5. Next Meeting: Tentatively scheduled for August (prior to General Membership). Date to be set in July.